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Pre-Assess Account FAQ

Q: What is pre-assessing?

A: Pre-assessing is typically a pre-screening of incoming kindergartners. It may also be called kindergarten round-up. Oftentimes it is done in the spring to determine placement for the next school year.

 

Q: How is this done using ESGI?

A: If you have an active ESGI trial or paid subscription, we will create a free pre-assess account to screen all of your incoming students. The account works exactly like a regular teacher account except that a large number of students can be tested in it. It is, however, only open for a short period of time.

  

Q: We have a team of teachers that pre-assess incoming students. Do we each need our own pre-assess account?

A: Multiple teachers can be logged into the account at the same time, so the pre-assess account login credentials should be shared with these teachers. Pre-assessing students should not be done in individual teacher accounts. 

 

Q: How do I request a Pre-Assess Account?

A: To get started, please complete this form. After your pre-assess account has been created, the username and password will be provided. A Quick Reference Guide will also be sent to you.

 

Q: We had a Pre-Assess Account last year. Do we use the same one and how do we get access?

A: Please email support@esgisoftware.com and provide the username, school name, district name and when your school will begin pre-assessing. We will reopen the account for you!

 

Q: I'm logged into the pre-assess account. Now what?

A: Add the students by clicking on the "Add" button and manually enter each student. When selecting the grade level, be sure to enter their current grade. If they will be an incoming kindergartner, their current grade level would be Pre-K. Do not use Pre-K(3) or Pre-K(4). After the current school year, ESGI will automatically "graduate" students to the next grade level (i.e., from Pre-K to Kindergarten).

 

Q: What assessments are available and how do I add them to the pre-assess account?

A: Our Friend of ESGI, Vanessa Levin, has authored a ready-to-go pre-screener that you can use as-is or modify to meet your needs. You can also create your own. Click this link to find Vanessa’s test. Please click the link below for a video on finding and using tests in Test Explorer:

How to use Test Explorer

In order for individual teachers to access the data once the pre-assess account is closed, the exact same subject tab and tests used for the pre-assess must also be added to the individual teacher accounts. Each teacher can add them individually using Test Explorer or an ESGI School Administrator can create a tab with the tests and share it with teachers. Please click the link below to view the how-to video:

Managed Subject Tabs Help Page

 

Q: I'm a Kindergarten teacher and want to see data from the pre-assessing that was done in the spring, but I can't find the data! 

A: Go to Student Explorer and drag the pre-assessed student names into your class. DO NOT click the Add button and manually type their names! If they are manually added, a duplicate student record will be created that does not have the pre-assess data. Reminder: Be sure you have added the exact same tests used for the pre-assess to your individual account!

Student_Explorer_-_drag_and_drop.jpg

Please click on the link below to view the how-to video:

Student Explorer Video Tutorial 

 

Q: Which reports should I run with the pre-assess data?

A: The personalized Parent Letter and Flash Cards can be sent home immediately. The
Class Totals Report can be ranked to assist with class placement of students. A short video on
Sorting the Class Totals Report is available. The data collected during the pre-assessment will automatically be shown as the B score (Baseline score) on the reports. This Support Page is helpful in Explaining the B Score in the Class Totals Report.

 

Q: What is in the Parent Letter?

A: Purpose: The Parent Letter is meant to inform the student’s parents of the known and unknown skills.

Summary: The Parent Letter, in English or Spanish, generates a personalized letter with each student’s test results. The teacher can customize the data that they would like to show.  This report can be saved as a Word file or saved as a PDF. The Question Notes taken during the assessment can be included on the parent letter.

 

Q: What are the Flash Cards?

A: Purpose: Flash Cards provide the student and/or parent with the items that the student missed on an assessment so that they can practice at home.

Summary: The Flash Cards provide an opportunity to print a hard copy of each item a student got incorrect on an assessment.  The Flash Cards can be printed for one individual student or for the entire class. A full set of Flash Cards may also be printed so that a student can practice every item on an assessment whether they go it correct or incorrect.

 

Q: What is the Class Totals Report?

A: Purpose: The Class Totals Report shows growth over time, summarizes each student’s score for each test on one page, and allows teachers to rank their class based on the data.

Summary: The Class Totals Report lists each student in the class and their most current number of correct answers for each test that has been given during each marking period in the selected Subject Tab.  The score for each marking period will reflect the last time you tested during that period. Students can be sorted (or ranked) according to their score for any test, during any marking period. This helps identify the students who need support in any given area.

 

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