The Parent Letter is a personalized letter from the teacher to inform each student’s parents of their known and unknown skills. It includes each student's test results (correct items, incorrect items, and the grade, if Grade Scales were set up). To avoid students memorizing the items in test order, correct and incorrect items will be shown in alphabetical order. If an item was not tested, it will be optional to include it on the Parent Letter. Question Notes (teacher observations during testing) can also be included. The Parent Letter can be printed in English or Spanish and saved as a Word.doc or PDF. The Spanish translation is available as a template, but the Parent Letter can be written by the teacher in any language and then saved as a template. It can also be printed in color. All tests from a particular tab can be included, and there is also the option to omit certain tests from the Parent Letter. This Support Page will provide step-by-step instructions for:
- Running the Parent Letter
- Explaining the Test Table
- Including all tests in one Parent Letter
- Fixing the Test Title Repeating under Correct and Incorrect
- Printing Parent Letter in Spanish
- Modifying the Parent Letter Template (message to parents)
Running the Parent Letter
1. Select “All Students” on the left under the Students Heading. An individual student name can also be selected.
2. Select a Subject Tab.
3. Click "Parent Letter".
4. Choose the desired settings:
5. Print the Parent Letter for this student or for the entire class:
6. Sample Parent Letter with options:
7. Download as Word.doc or PDF to print and/or email to parents:
Explaining the Test Table
- If All Students are selected, the Correct, Incorrect and Skipped counts are for all students.
Questions that were skipped and/or not given during testing are separated from the incorrect answers, however are still counted as incorrect. To not include the "Skipped Questions", uncheck the box.
- For a Single Score test, N/A will display for "Incorrect" and "Skipped" as there is only one question on this test type.
The number of incorrect items to print can be "All" or only a certain number. Deselect "All" and enter the desired number to print.
- Once a Subject Tab is selected, all tests on that tab will display. To not include a test on a Parent Letter, uncheck the box.
Including all tests in one Parent Letter
The tests that appear on a Parent Letter (and all other reports) depend on the Subject Tab the tests are on. To print the Parent Letter with all tests, create your own Subject Tab with all the tests that you want to appear together on the Parent Letter. Tests can appear in more than one Subject Tab, and the same data is reported on each if the exact same test is used.
Fixing the Test Title Repeating under Correct and Incorrect
If the Question Name appears as the answer to the question on the Parent Letter under the “Correct” and “Incorrect” headings, then the author used the Test Title for the Question Name of each question when creating the test. This field should be the name of the question and can be edited only by the test author. The Edit/Modify a Test Support Page provides step-by-step instructions.
The Question Name is usually the answer to the question (the sight word, the pattern, etc.), but it can be the question itself. When the answer is the sight word, the letter, the sound, etc., the Parent Letter is easy to understand. If the Question Name is the question itself (i.e., "What word is this"), then it will be difficult for the parent to understand. With addition and subtraction, the Question Name should be the equation, such as 2 + 5, instead of just 7.
It is important to keep this short since they will print on the Parent Letter. Longer names make the report very difficult to read.
Printing Parent Letter in Spanish
The Parent Letter in English has been translated into Spanish and both are available as default templates. Parent Letters are generated in Spanish if the “primary language” of a specific student is set to Spanish when the student is added to the Class List. To edit the student's language:
1. Click "edit" next to a student's name in the class list:
2. Select "Spanish" from the drop down menu then click "Save":
**NOTE: If your district imports, your students and their primary languages are automatically added to your class list. The ability to edit is disabled. Please contact your district office if you need to request a change of Primary Language for a student.
Modifying the Parent Letter Template (message to parents)
The text on each Parent Letter Template can be edited, but must be manually edited in each language. ESGI does not automatically translate. The Parent Letter Template cannot be edited by a School or District Admin.
1. Click "Parent Letter"
2. Click "View message":
3. Select the Language from the drop down, then modify the Parent Letter text in that language. ESGI does not automatically translate, so each template must be edited in that language. Do not edit the symbols or text within the < and >; they are needed to populate the Parent Letters.
4. An additional template can be added in any language by selecting "Other" from the drop down, then "Edit message". Enter the text in the desired language. Use the drop down arrow to edit the font. Click SAVE when finished.